How To Backup And Restore Files On Your PC Or Mac

Everyone knows you’re supposed to make backups, but choosing a method can be confusing. Here’s a rundown of your choices for Windows and Mac.

Built-In Backups
All modern computers come with utilities which you can use to back up to an external hard drive. The hard drives themselves often come with user-friendly utilities as well.

Third-Party Backups
If you don’t like the built-in options you can choose a third party backup – but watch out for lookalike viruses that pretend to be backup or “computer cleaner” programs. Your best bet is a solution from a reliable software vendor.

Cloud-Based Backups
Cloud backups are convenient because all you have to do is let the utility lurk in the background. Your backups are always current because the software is always running, always backing up changed files.

The danger with cloud backups is that you don’t know who has access to them behind the scenes, or whether the backups will remain available to you if the service goes down or bankrupt. If you’re going to store backups on the Internet, make sure you keep a copy on a local hard drive.

Encrypting Backups
The best way to secure your data when using cloud backups is to encrypt it. Mac users, there’s an easy trick you can pull with Disk Utility: creating a protected disk image.

Windows users, you’ll have to find a third party utility. But bear in mind, most encryption utilities were developed for tech professionals so they’re not always the most user-friendly. Also, any utility that works with files at a fundamental level runs the risk of damaging those files. Run your encryption on copies, not originals. I also recommend against encrypting your entire hard drive unless you really know what you’re doing.

Testing And Restoring Backups
Backups don’t do much good if you can’t restore the data on them. You should periodically run a test restore, to make sure you can before an emergency strikes. You should also maintain multiple backups in case one backup device fails.

Another way you can back up your files is with a drive imaging program that takes a snapshot of your entire disk. I’ll post about that in a separate article.

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